10 Things to consider when choosing your event venue office furniture 3d model free download

You’ve probably already considered this. Chiari 1 malformation images for a local event, you may be looking for a venue within a reasonable distance from most attendees’ homes or places of work. If many attendees will be traveling from out of town, a venue near the airport or their hotels will be beneficial. In whichever case, don’t forget to consider traffic, transportation, and parking options.

Would you like to reduce the chance for your attendees to be late? Provide them with a mobile event app, which is essentially a standard these days. With GPS maps, driving directions, and parking/shuttle information at their fingertips, your attendees will feel relieved. If the venue is within a large campus or institute, maps with pins especially help a lot.


For events with exhibitions, posters, or parallel sessions, interactive indoor maps will help attendees conveniently navigate.

• what are the FB minimums? If your venue offers food and/or beverages and sets a minimum food and beverage spending amount (known as an FB minimum), ensure that the past FB records from the previous events are in line with the minimum. If you estimate much more FB spending than what the venue requires, it means you would be a good customer to them. Negotiate whether they can provide complimentary service (e.G. Upgrade wi-fi or A/V support) in return if your spending reaches a certain level.

• how to make adjustment based on attendee feedback? It is important to be able to make an informed adjustment for a size of a room or FB right before or during your event. Chair aerobics for everyone chair yoga you can easily headcount or collect instant feedback through live polling on an event app, which save you time and money. Here are 85 event survey questions and live poll examples in ready-to-use templates.

• does the venue have a kitchen and can it provide catering to your event? If so, often a venue will waive the facility fee and only charge a down payment along with the cost of food for each attendee. Those venues without kitchen facilities may have a partnership with a food provider that you’re required to use. You may want to check their food in advance. Antique furniture styles explained if it is not good enough, it can create a negative impact on your attendees’ experiences. So, either go with a venue that serves great food or allows you to bring in outside food vendors.

• flow of traffic think about the flow of traffic through your event. The kind of flow you’ll want will be different for each event. What areas will be high traffic at the event? Registration? The auditorium doors? Keep this in mind when choosing your venue, realizing that how you setup the tables and decor will greatly affect this as well.

Pay special attention to the existing decor inside the venue. Pole dancing classes dallas tx what style is the architecture and what does the building’s interior convey? If you’re holding a gala, you’ll likely need different venue accommodations than you would for an expo. Chair based exercises pdf the less the ambiance matches the desired feeling of your event (upscale, high tech, etc.) the more decorating you’ll need to do to make up for it. 7. Insurance

According to bizbash, some venues won’t even do business with you if you don’t have insurance. Amy hallquist-hamric, president of hallquist insurance agency agrees with bizbash. “there are several venues that require a certain amount of liability as well as them named as additional insured for the event,” states hallquist. “typically you can ask your general liability insurance agent for this endorsement for your event. It is also a great idea to START EARLY in planning to have this added as well as to have all of the wording required, address, etc., prior to contacting your agent.” 8. Accessibility

Have you ever attended an event at a venue that was so loud, it was hard to hear others, causing you to strain your hearing and lose your voice, all in one night? That’s caused by poor acoustics. Acoustics is just a fancy word for how sound travels through the venue. A low ceiling will make the venue seem cozy, but it will make it louder if it’s packed. Alternatively, a large warehouse-style venue will result in echoes, or what architects refer to as “reverberation”. 10. Cost and flexibility on event date

After the event date and venue is set in stone, now it’s time to create event websites and agendas, promote your event, sell the tickets and start engaging attendees. Car seat height adjustment mechanism would you like to see how to make your attendees happy while saving your time from those tedious event management tasks? See how whova can help. Request more information or contact us at hello@whova.Com.