Student more resources financial aid western washington university

Western Washington University’s Work Study is a financial aid program that allows an undergraduate or graduate student to work on-campus or with approved off-campus employers to earn money to pay for college expenses. Work Study is not a grant ( you must work to earn it), and it is not a loan ( you don’t have to repay it). It is a federal or state funded program with matching funds from Western Washington University. Being awarded Work Study with financial aid can help a student be eligible for part-time jobs, both on- and off-campus, that they may not have otherwise been eligible for. Employers love hiring Work Study students!

The Work Study program encourages employment in community service and in fields related to your major of study.


Rather than automatically being applied towards housing or tuition expenses, Work Study earnings may be used for whatever expenses you have. Your earnings will depend on where you work and the type of work that you perform. Work Study earnings are considered taxable income, but unlike the money you earn from non-Work Study employment positions your earnings will not be used to determine your financial need when filing the FAFSA.

You must apply and be eligible for financial aid. It is critical to get your Application for Federal Student Aid (FAFSA) in as soon as possible. Work Study funds are limited and go to the students with the most need who have met the priority deadline for applying for financial aid which is January 31 st. Work Study is an academic year program. There is no Work Study in the summer.

Each student has a unique financial aid file. That means some students must be willing to allow reduction of some loan funds to accommodate a Work Study award, if they have an aid package that completely fills their financial aid budget. You do not have to request a special loan reduction; your loans will be automatically adjusted when Work Study is awarded, if you selected the Work Study option on your FAFSA. Reducing loans to accept Work Study is great if you can afford to wait until you have earned the money through your paychecks, rather than getting it in a lump sum at the beginning of each quarter from a loan. Work Study is not used to repay loans; it is awarded INSTEAD of a loan. Some students are able to accept a Work Study award without giving up any loans since they have room within their financial aid need on top of all their other awards to accept Work Study employment.

A formula for determining eligibility for Work Study is this: Cost of Attendance (COA) minus Expected Financial Assistance (for example, VA or other educational benefits) minus Expected Family Contribution (EFC) minus any "free" aid (for example, grants, scholarships, or other aid that does not need to be repaid) equals remaining need-based aid eligibility. This eligibility may be filled by a combination of need-based loans (typically a Federal Direct Subsidized Student loan) and Work Study. A student has some flexibility to either reduce loans and work for the money instead, or earn less on Work Study in favor of increasing a student loan. In some cases, a student may be able to maximize both loan aid and Work Study aid by switching some or all of the Subsidized loan to an Unsubsidized loan (a non-need based loan) to create room for Work Study funding. A student’s actual financial aid award will depend on Work Study funds availability and federal loan limits determined by class standing and dependency status.

If you are hired for the position, your employer will discuss your pay rate and help you complete the necessary paperwork. If you accept the position offered to you, it is expected that, if at all possible, you will offer a commitment for the full academic year. If circumstances arise where you need to terminate your position, it is expected that you will give your employer two weeks notice, unless an earlier date is mutually agreed upon.

Your Work Study earnings will not be provided to you in a lump sum. Work Study is not applied towards your housing or tuition expenses. Just like any other job, you will be paid according to your employer’s payroll schedule. For on-campus jobs, payroll runs twice monthly throughout the school year, and your pay is based on the number of hours you work per pay period. Paychecks for on-campus jobs can be automatically deposited in your bank account, or mailed directly to your W-2 address. The Direct Deposit enrollment form is available on the Human Resources site. For off-campus Work Study jobs, consult your employer about how you receive your paycheck and whether a direct deposit option is available.

Yes. Work Study jobs can be on- or off-campus where the employer has entered into a formal agreement with WWU. Off-campus employers must sign an agreement with WWU, and some restrictions will apply. If you know an off-campus employer you want to work for, and the job is in your major area, or is an area of career interest to you, but they can’t afford to hire you, contact the Student Employment Center to inquire about the off-campus Work Study program. We especially encourage employment with non-profit organizations which provide a community service, though for-profit employers can also participate and hire you IF the job is related to your major, minor, or career interests.

The Student Employment Center has standard agreements with many local off-campus employers, which are usually set up or renewed over the summer and are ready for fall employment. It is possible to set up off-campus agreements during mid-year, though it usually does take several weeks to complete the process, particularly during peak times, so plan ahead. The Center may not be able to accommodate your off-campus request at the last minute, and if it is during fall rush time (early September to mid-October), you can plan on it taking at least until mid-October before the agreement can be processed, and possibly longer.

If a student has not been awarded Work Study during the initial awarding period, and are eligible to receive Work Study, they can be placed on the Work Study Waiting List. As funds become available throughout the year the Student Employment Center awards off of this list. If a student on the waiting list receives Work Study, they will be mailed a new Financial Aid Award Letter notifying them of this.